Manufacturers and distributors ask themselves the same question over and over ”How can I ship products faster, easier and more cost efficiently?” The duplex shipping label may be the answer everyone is looking for. It actually cuts down on the amount of material needed for creating mailing labels and packing lists, and will save money. Here is how it works.
A duplex shipping label comes in two sizes 8.5 x 5.5” and 8.5 x 11”. They can run through a duplex laser printer, and more recently, you can now run them through a duplex thermal printer. The shipping label information is printed on the front of the form and the packing list is printed on the back. No need to print one side first and then the other. Also, no need to match up a packing list with a shipping label. Because they are both printed on the same label, all you have to do is remove the outside label matrix and affix to the shipping container. No need for a plastic pouch to hold the packing slip and no mis-matching mistakes, which saves money. Besides costs, these types of inclusive labels can also save time for a business, which can also add up to actual money being saved.
Duplex shipping labels aren’t very popular in the current shipping industry because they are not widely known. Most businesses have a distribution label solution already in place. However, once a business learns about the perks of saving time and money (thus improving productivity and employee satisfaction), it may convince the business leaders to switch over to duplex shipping labels in their shipping warehouses.
Besides leading to positive effects for employees and managers, a business may find that the customers will also appreciate these types of custom mailing labels. It makes the packing list easier to find and often prevents folding or damage to the list, which is sometimes crucial for customers to keep. Many customers may save packing lists for their own financial records, so having these arrive in good condition is the best way to make sure records are kept neat and in order.
Even if a business isn’t sure about incorporating them into their regular shipping processes, ordering one carton or box of duplex shipping labels to try out may convince them that this label is worthwhile for continuous use. It may not be for every business if you have an automated system in place; however, for the small to medium size businesses, or those who need to manually affix a shipping label/packing slip, the duplex shipping label will no doubt be an asset.
More companies are discovering the secret to simplifying their shipping process with integrated labels. Integrated labels have been around for a while and businesses large and small are utilizing their great ability to save cost, time and costly quality assurance issues.
To determine if it is worth switching to an integrated labeling solution, a business needs to evaluate how much it costs to ship out a package with their current method. Calculating the time it takes to apply the label and packing slip is very important as well. Paying an employee to handle the shipping label and packing list is a time involved process. Even if you save 15-20 seconds per carton, you have just improved productivity getting more cartons out the door. This alone will save you money over time.
Quality assurance is an area that deserves attention. When a line worker has to match a packing slip with a box with a shipping label, it is easy to see how errors can occur. And unfortunately, these errors cost both time and money. The sheer number of staff to figure out an error, after it occurs, can stretch over several shipments. This means unhappy employees and, more importantly, unhappy customers. The integrated label is great as the shipping label and packing list can be on one form, reducing errors and reducing the time it takes just to match everything up. Many businesses have decided to stop adding the packing list to the outside of the carton, and put it inside instead. This makes an integrated label that much better! Just peel off the shipping label, drop the packing list in the box, and then apply the shipping label. That easy!
There are many different styles of integrated shipping forms that are available right off the shelf, giving you the ability to customize your form from start to finish. This is perfect for the companies who change things up often on their packing slips. For some businesses, the cost of toner alone is enough to go with pre-printed forms. Basic information such as company logo, and fields that show on all forms, are printed right on the form and then ran through their printer saving on overall toner costs. And even with all of the options out there, maybe a company has a special application and the label structure does not work for them. This is another instance where going with a custom printed integrated label may be worth the cost. However, regardless of stock or custom, integrated labels can be a great addition to your shipping process. It is definitely worth the time to see if they fit into your business model.
Integrated labels are great for use by a wide variety of companies, from small offices to large shipping warehouses that require the use of several shipping label forms each day. No matter the side of the business, integrated labels can help save time and resources, while making the ordering and shipping process much easier for customers and all employees involved.
In a small business office, integrated labels can be used to ship supplies to employees in other locations or at satellite offices. These types of employees may be working remotely and need to have certain resources mailed to them. The integrated label not only provides a clear and concise mailing address, but also a packing slip so both the shipping office and the remote employee can ensure that all the items are included in the shipment.
In a larger shipping distribution center or warehouse, integrated labels and shipping label forms can be used a much larger scale, especially if the business is offering products through an e-commerce website. The integrated label can be printed as part of the shipping assembly line. The employees who are fulfilling the order can drop in the packing slip portion from the integrated label and then seal the package. The integrated label can then be affixed to the top of the shipment package. This process also ensures that the correct label and packing slip are together saving your company from embarrassing mismatches. This is near the final step, which would be making sure the package has the correct postage on it before being sent to the post office or through the outgoing mail process.
As evidenced by the scenarios above, integrated labels can be utilized in a variety of ways, thus giving credit to their flexibility. With integrated labels having a low minimum order requirement, business of any size can take advantage of their value.
Custom shipping labels come in a variety of sizes, shapes, and even colors for the wide variety of uses that a business may need. It is important to make sure that the custom mailing labels being ordered are the best size and have the right features for the shipping facility or warehouse that will be using them.
For instance, if a shipping warehouse only uses one size of box, then it makes sense to only get the one size of custom shipping labels (such as fold under labels) that will fit properly on the box. However, if a business ships their products or orders in a wide variety of sizes of boxes or packaging, then different-sized labels need to be ordered.
Having the right size for boxes that are processed at shipping facilities do more than just “look right”. They also help cut down on processing times (employees and/or machines don’t have to force a label to fit or apply it perfectly so it doesn’t fall off) and may eventually cut down on costs because small labels may be a lesser cost, therefore reducing large inventory and waste.
Ordering the custom shipping labels for a shipping facility has several steps, the first being measuring the dimensions of all the boxes used and then comparing them to the available custom mailing label sizes. Next, shipping and processing numbers need to be reviewed– how many labels need to be ordered initially to make sure that a warehouse stays in-stock for a pre-determined amount of time?
Once these figures are ironed out, it’s time to order the labels. Many online printing service companies will require a minimum order, so that needs to be accounted for, as well as how many labels are in each box and the overall cost of the labels. Comparing prices will ensure that a company gets the best deal.
Integrated labels can be a great new product to start using in the original shipping process at a shipping warehouse or even a busy business office. No matter the needs and amount of shipping label form, like integrated labels, are needed, becoming smarter about the shipping processes by using products that can save time and money are always worth looking into.
Before ordering a minimum order of integrated labels, it may be worth asking for a sample from the printing service that the company is going to order from, like My1Stop.com. In most cases, a customer service representative or salesperson will be happy to send out a sample of an integrated label so the company can make sure that they like the look and feel of the product before deciding to order it to use regularly in their place of business.
Once it’s decided that integrated labels can be used to replace a traditional shipping label form, the online order should be placed. After the labels are received, the company will need to train all the employees that deal with the shipping process or printing the labels on how to utilize them correctly. Proper training initially will ensure that the adoption of the new labels will be eased into the daily shipping and packaging process much easier.
During the initial adoption process, one supervisor or employee (or a group, depending on the size of the company) should be designated as training experts. Other employees with questions on the use of the integrated labels can ask these extensively-trained experts, which may be better able to help than a fellow employee with is also learning the new product at the same time. Employees are usually also more comfortable with new products if they know there are knowledgeable colleagues who can help them as they learn and get acquainted with the new labels.