Businesses strive every day to find ways to be more cost effective and increase their profitability. Mailing costs is the one area that seems so simple, but yet can swallow up a large amount of a company’s money. In order to be profitable, and keep costs low, researching the best options and processes is the key to successfully managing those internal costs. Whether you company mails invoices, payment vouchers, or just regular correspondence, ensuring you are getting what you pay for, while maintaining your corporate image is very important.
If you are a company who sends out invoices and remittance slips, a product that may help you save money is the Form-N-Envelope. Available in two standard sizes, the Form-N-Envelope mailer runs through a laser printer, and once printed, you can fold, tab and mail. This one form can take the place of 3 different pieces on information including #9 and #10 envelope and letterhead or invoice. You can also choose to have them pre-printed with the information of your choosing to cut down on toner expense as well.
Another great option, although it does require some upfront cost, is Pressure Seal mailers. Pressure seal comes in two standard sizes, and the functionality and savings you get long term is substantial. The one drawback is you need to purchase a folder-sealer in order to use the forms. This machine allows you to put a stack of pressure seal forms in the tray, push the button, and they automatically fold and seal. There are even some machines that will print the form and then fold and seal, making the process even easier. So the process is very simple. Print the form, run through the folder sealer and mail. No need for extra envelopes. Once the customer receives the mail piece, they simply tear off the perimeter to open what is inside. There is even a version that comes with an envelope built into the form so your customers can return any payments to you!
U-Seal ™ is a great mailer option that is very similar to a pressure seal form. They come in flat sheets, but instead of using a folder-sealer to seal the U-Seal ™ form, you can do it by hand. In fact, you only need 10 lbs of pressure to seal this form (the equivalent of pressing down with your fingers). They form a great seal; however, if the information needs to be very secure, then you still might want to stick with Pressure Seal. In fact, you only need 10 lbs of pressure to seal this form (the equivalent of pressing down with your fingers).
There are many mailer options to customize for your specific business needs. It may even be possible to use one specific mailer for many different projects around the office and not just invoices or statements. Some companies have been very successful using the above mentioned mailers as marketing piece to drive business. No matter which mailer you choose, they are all great in their own way to help your business rein in costs and continue to be profitable.